Employment Opportunities

HIPPY USA has the following position available:


OFFICE MANAGER (submission deadline is 5 p.m. June 23, 2011)

Highly organized and detail oriented individual with administrative experience to manage a fast-paced office staff.

Responsibilities:

Insure effective internal and external communications

  • Support creation of annual HIPPY national statistical report
  • Maintain internal databases
  • Oversee updating of operational materials and organizational and conference manuals

Insure efficient functioning of office environment

  • Maintain office equipment and furnishings and upgrade as necessary
  • Supervise inventory and replenish office supplies.
  • Oversee cleaning, maintenance and office repairs
  • Nurture vendor relationships
  • Support HIPPY Store functions
  • Maintain all aspects of computer hardware and software through IT support firm
  • Create and maintain new electronic and paper filing system
  • Manage front desk, answer incoming calls, distribute mail and oversee all mailings and shipping

Provide administrative support to the staff

  • Maintain the organization’s calendar
  • Support new employee recruitment and orientation
  • Provide travel support as needed
  • Manage meeting logistics for various national office committees
  • Compile and distribute staff meeting notes
  • Disseminate basic organizational information to interested parties
  • Provide other administrative support as necessary and as assigned
  • Maintain daily check log and deposit
  • Provide administrative support to Board of Trustees as needed

Qualifications:

  • 2 – 3 years of office management experience, preferably working with other educational programs or human services organizations.
  • Excellent oral communication and interpersonal skills
  • Excellent computer skills
  • Excellent organizational skills
  • Good written communication skills
  • Maturity and ability to work independently
  • Willingness to work with teams
  • Ability to handle multiple tasks and meet deadlines
  • Ability to work with detailed information
  • Graphic design skills or aptitude

Education:
Bachelors’ Degree or equivalent work experience. Bilingual, or fluency in Spanish a plus.

Apply to ttodd@hippyusa.org. No phone calls please.

HIPPY USA is an Affirmative Action/Equal Opportunity Employer.